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This shortcut is useful when you frequently search for a particular phrase, emails to or from particular people, flagged mail, or any number of other criteria. This shortcut lets you create a Search Folder. Bonus tip: Ctrl+H will open the same window, but to the Replace tab. Just type your search term into the bar, then click Find Next. You need to make sure that the item is open (double click to pop it out), otherwise F4 won’t do anything. If you don’t want to search your whole mailbox, but just the content of a particular item, just click F4 to open the Find and Replace window. Narrowing down the search this way makes sure Outlook doesn’t return too many superfluous results. Here you can specify what item you’re looking for (message, contact, appointment etc.), where to look for it, how it’s categorized, and much more. This opens the little-known but very useful Advanced Find window. This comes in especially handy if you’ve forgotten which folder you’ve saved a particular item in. Rather then pressing CTRL+E, you can use any of the keyboard shortcuts below to directly set your search scope. Depending on which module of Outlook you’re in, using this shortcut will expand your search to include All Mail Items, All Calendar Items, or All Contact Items. Being able to set the correct search scope is crucial to find what you need as quickly as possible. This opens the Outlook search ribbon and places an active cursor in the search bar from anywhere within Outlook.
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Depending on your default search settings and version of Outlook, it will either search your current folder or your entire mailbox. The Ctrl+E or F3 shortcut is what you’re looking for. In Outlook for Microsoft 365 with the Search on Top feature, you can now also use ALT+Q. Ctrl+Alt+Aĭepending on which module of Outlook you’re in, using this shortcut will expand your search to include All Mail Items, All Calendar Items, or All Contact Items. The CTRL+E shortcut is the most knows as it was shown directly above you message list in previous versions of Outlook. Search for an email message, contact, or file. When you use search from your mailbox, the results will include messages, contacts, and files. This opens the Outlook search ribbon and places an active cursor in the search bar from anywhere within Outlook. In Outlook for Mac you can use the search bar at the top of the page to search for email messages and people. The Ctrl+E or F3 shortcut is what you’re looking for. The reflex action to find anything these days is to use the Ctrl+F shortcut, but this actually forwards the email that’s currently selected.
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There are tons of shortcuts out there, so today we’ll just focus on one category: navigating between different parts of Outlook. These shortcuts will help you navigate your inbox faster and effectively. Keyboard shortcuts can speed up everything you do in Microsoft Outlook. If you receive a lot of emails, it’s likely you frequently use the search function. There are many shortcuts to learn in Outlook, and some come in handy more than others.